Academic Advising for Traditional Undergraduate Students
Each student consults with a member of the faculty in preparing
course schedules, discussing completion of degree requirements and
post-graduation plans, and inquiring about any other academic
matter. The student's advisor in the first year is the instructor of
the Fresh Focus section, which the student has selected prior to
initial enrollment. The faculty advisor is each student's primary
point of contact with the University.
To change advisors a student
must complete the following procedural steps:
- Ask the proposed "new" faculty advisor for permission to be
added to the faculty member's advisee list.
- Ask the current advisor to send the student file to the
faculty member who has agreed to be the student's new advisor.
- Ascertain that the new advisor has received the file and has
sent an Advisor Change notice to the Registrar's Office.
This is the only method for changing academic advisors.
When the student decides or changes a major field, he or she
should change advisors, if necessary, to a faculty member who has
teaching responsibilities in that major field.
Preregistration and Registration
Schedule planning and course selection for all students is done
in consultation with each student's academic advisor. New
students select courses with their faculty advisor during summer
orientation or the official registration period that precedes the
first day of classes of each semester. Returning students should
make appointments to consult with their academic advisors for course
selection during preregistration week - in November for the
following spring semester and in April for the following summer
sessions and fall semester.
Full-time students wishing to participate in the Atlanta Regional
Consortium for Higher Education (ARCHE) Cross Registration program (see
Cross Registration below) also should select courses during the preregistration weeks.
Oglethorpe University is a member of the Atlanta Regional
Consortium for Higher Education (ARCHE), a consortium of the 19
institutions of higher education in the greater Atlanta area.
Through the Consortium, full-time Oglethorpe students may enroll on
a space available basis in courses at any other member institution.
The student need not be admitted to the other institution and
completes all procedures, including payment of tuition, at
Oglethorpe. Because of institutional deadlines, students should
complete forms for cross registration during Oglethorpe's designated
Courses taken at Consortium institutions on a cross-registration
basis count as Oglethorpe courses for residence requirements. While
grades earned through Consortium courses are not tabulated in
grade-point averages, courses with grades of "C" or higher count
toward graduation requirements.
Interested students should consult the Registrar for program
Drop and Add
Students who find it necessary to change their schedule by
dropping or adding courses must do so by completing a Drop/Add form
from the Registrar's Office. This form must be returned to the
Registrar's Office during the Drop/Add period as printed in the
semester class schedule.
Withdrawal from a Course
From the conclusion of the Drop/Add period through mid-semester
or the middle of a summer session, changes in schedule constitute a
withdrawal. The academic advisor, the instructor, and the Office of
Financial Aid must approve withdrawals on the appropriate form from
the Registrar's Office.
Students withdrawing from a course may do so through the 9th
week, or two weeks after the published mid-semester date with a "W."
For two weeks between the 9th and 11th weeks, the grade "W" or "WF"
may be give at the discretion of the instructor. Students
withdrawing after the Friday that falls on the 11th week will
receive a grade of "WF." Only in the case of medical emergency or
hardship may students appeal a grade of "WF": a physician's letter
should be submitted to the Provost and Senior Vice President.
Students should note that any change of academic schedule is not
official until it is filed in the Registrar's Office. The date the
change is received in the Registrar's Office will be the official
date for the change.
If a student misses six consecutive class days in any course, the
instructor will notify the Registrar's Office and it will be assumed
that the student has unofficially withdrawn from the course. This
does not eliminate the student's responsibility stated above
concerning official procedure for withdrawal.
Please see Institutional Refund Policy in the
Withdrawal from the University
Students who must withdraw from the University during a semester
are required to complete the appropriate withdrawal form, which is
available in the Registrar's Office. The Office of Financial Aid
must also sign approval. The date the completed withdrawal form is
submitted to the Registrar will be the official date for withdrawal.
In the case of an emergency departure from the campus for which
withdrawal forms have not been executed, the Registrar's Office may
verify that the student has left campus as a result of an emergency
and notify instructors.
For absences of a year or more, see Re-admission in the
Regular attendance at class sessions, laboratories,
examinations, and official University convocations is an obligation
which all students are expected to fulfill.
Faculty members set attendance policies in their course syllabi.
Faculty members submit mid-semester reports to the Registrar's
Office indicating Satisfactory or Unsatisfactory ("S"
or "U"). These mid-semester reports are not part of the student's
Faculty members submit letter grades at the end of each semester.
These grades become part of the student's official record. Once
entered, a grade may not be changed except by means of an officially
executed Change of Grade form.
A student's cumulative grade-point average (GPA) is calculated by
dividing the number of semester hours of work the student has
attempted at Oglethorpe into the total number of quality points
The letter grades used at Oglethorpe are defined as follows:
||59 and below
||Failure: Excessive Absences*
||70 or higher
||Audit (no credit)
||Grade has same effect as an "F" on the GPA.
||Grade has no effect on the GPA; no credit awarded.
||Grade has same effect as an "F" on the GPA. If a student is
unable to complete
the work for a course on time for reasons of health, family
tragedy, or other circumstances the instructor deems
appropriate, the grade "I" may be assigned. If the student
completes the work within 30 days of the last day of final
examinations (of the semester in question), the instructor will
evaluate the work and turn in a revised grade. Any "I" not
changed by the professor within 45 days of the last day of final
examinations will automatically be changed to a grade of "F."
||Grade has no effect on the GPA; credit is awarded.
Only work completed at Oglethorpe is reflected in the Oglethorpe
Good Academic Standing, Probation, and Academic Dismissal
To be in good academic standing students must achieve the
cumulative grade-point averages specified below in relation to the
number of semester hours they have completed.
Cumulative GPA Required
for Good Standing
65 and above
Students who fail to achieve good standing are placed on
Students who do not achieve good standing for two consecutive
semesters (poor performance in summer sessions excluded) are subject
to dismissal from the University for academic reasons. However,
successful completion of summer classes taken at Oglethorpe may be
used to achieve good academic standing.
New students, freshmen, or transfer students who fail all courses
during their first semester at Oglethorpe are subject to dismissal,
unless the student received a "W" in all courses or had to withdraw
from all courses for medical reasons.
Students who have been dismissed for academic reasons may be
readmitted after an absence of one spring or fall semester upon
petition to the Provost. Students readmitted by petition must
achieve good standing by the end of their second semester as
readmitted students or be subject to permanent dismissal. (See also
Re-activation Policy below.)
Students in good academic standing who leave the University and
return after a year's absence or more should notify the Admission
Office of intent to re-enroll. Students who apply for re-activation
or re-admission whether in good academic standing or not, are
governed by the current graduation requirements. Any exceptions are
granted at the discretion of the Provost and Senior Vice President.
Repetition of Courses
Courses may be repeated only if an unsatisfactory grade ("D," "F," "FA,"
or "WF") was received in the course. When a course is
repeated, both grades are calculated into the student's grade-point
average, but no additional semester hours of credit are earned.
Requests for course substitutions for students with documented
disabilities are handled on a case-by-case basis. The Learning
Resources Director or the Human Resources Director will present the
student's request to the Academic Program Committee. The petition
should state the specific accommodation requested and a rationale.
The petition must be presented to the Committee no later than the
last regular meeting of the semester prior to when the course would
be taken. See
Resources Center in the Educational Enrichment section.
After 32 semester hours are earned at Oglethorpe a student in good
academic standing may register to take two courses (in addition to
internships and Science Seminar) on a Satisfactory/Unsatisfactory
basis. These courses cannot be taken in the same semester and cannot
be used to satisfy proficiency requirements, core requirements, or
the student's major or minor. The student must register for the
Satisfactory/Unsatisfactory designation by the end of the Drop/Add
period after which the Satisfactory/Unsatisfactory designation
cannot be changed. Satisfactory is defined as a "C-" or better.
Final examinations, up to four hours in length, generally are given
in courses at the end of each semester or session. The Final
Examination Schedule is made up in the Registrar's Office and is
printed in each semester's Schedule of Classes. (Final examinations
in the summer are held on the last day of each session.) Final
examinations must be given at the assigned date and time.
No final examinations may be administered during the last scheduled
class meeting of the semester or during the reading period prior to
the first day of scheduled final examinations. If special
arrangements are needed for individual students, faculty members
must inform their Division Chair. (Regular course tests may not be
given on the last day of classes or be scheduled on the reading
No student help is to be used for typing or grading examinations.
Grade Appeal Policy
If a student believes that a course grade has been assigned in a
capricious or prejudicial manner, he or she may appeal the grade
through the following steps.
- The student submits a written appeal to the instructor clearly
stating the reasons for believing that the grade was assigned in a
capricious or prejudicial manner.
- The instructor changes the grade or replies in writing,
explaining why the extant grade is appropriate.
- If the student is not satisfied with the explanation, he or she
may submit the written appeal and response to the appropriate
Division Chair, who asks two faculty members with suitable
experience in appropriate disciplines to serve with the Division
Chair as a ruling committee. If the instructor is a Division Chair,
the senior faculty member in the Division will serve in place of the
Chair. The ruling committee receives all written materials relevant
to the case and may request additional information. If the ruling
committee rules in favor of the instructor, written notification is
given both to the instructor and to the student and there is no
further appeal. If the committee rules in favor of the student, the
Chair advises the instructor to reconsider the grade. If the
instructor refuses to change the grade, the ruling committee may
submit a written recommendation for a grade change to the Provost
and Senior Vice President,
whose final decision will be based on a review of the materials that
have been submitted and the process that has been followed.
The entire process must be initiated within 30 days of the first day
of classes in the semester immediately following the assignment of
the grade and must be completed by the end of that semester.
Regularly admitted Oglethorpe students may register for courses on
an "audit" basis. A student who audits a course may attend it for
enrichment but is not required to take course examinations or
complete other course requirements. In order to audit a course, an
admitted student must request an Audit form from the Registrar's
Office and submit it to the instructor of the course he or she
intends to audit. If the class is not closed, the instructor may
accept the student as an audit by returning the signed form to the
Registrar's Office. The grade awarded for a class taken on an audit
basis is "AU," and no credits or quality points are earned.
Students may register to take courses on an audit basis only
during the Drop/Add period as printed in the semester Schedule of
Classes. The fees for auditing courses are published by the Business
Students who earn a semester grade-point average of 3.5 or higher
carrying 12 semester hours or more during the fall or spring
semester, or during the summer sessions, are placed on the Dean's
Academic Honors List.
Graduation Requirements for Traditional Undergraduate Students
(NOTE: Evening students, Graduate students, or Undergraduate students who began a program of study on a bulletin prior to the 2008-2010 Bulletin should consult the appropriate bulletin for graduation requirements or contact the Registrar's Office.)
To earn a baccalaureate degree from the University under the current 2008-2010 Bulletin, traditional undergraduate students must meet the following graduation requirements:
- Completion of a minimum of 128 semester hours and a cumulative
grade-point average of 2.0 or higher on Oglethorpe course work. No
more than 4 semester hours earned in Seminar for Student Tutors
or Team Teaching for Critical Thinking, or 2 semester hours earned in Success Development Seminar, or 2 independent studies are permitted to count toward
the 128-semester hour requirement. (Students who entered prior to
fall 1998 must have completed a minimum of 120 semester hours.)
- A minimum of 64 semester hours must be completed at Oglethorpe to earn an Oglethorpe degree, with 52 of the last 64 hours earned in residence. Courses taken
at Atlanta Regional Consortium for
Higher Education institutions on a cross-registration basis (with
prior approval of the faculty advisor) and courses in an approved
study abroad program (with prior approval of the Director of Study
Abroad) also count as Oglethorpe courses for the purpose of
meeting this residency requirement.
- Satisfaction of core requirements and major field or dual
degree requirements (see appropriate disciplinary headings for
descriptions). Completion at Oglethorpe of at least half the
semester hours for each major.
- Submission of an application for graduation to the Registrar's
Office by mid-October prior to completion of degree requirements the
following December, May, or August.
- Satisfaction of all financial and other obligations to the
University and payment of a degree completion fee.
- Participation in assessments of competencies gained and
curricular effectiveness by completing standardized or other tests
- Formal faculty and Board of Trustees approval for graduation.
Graduation exercises are held once a year at the close of the spring
semester in May. Diplomas are awarded at the close of the spring
semester during commencement and at the close of the summer and fall
semesters. Students must have completed all graduation requirements
in order to participate in graduation exercises. An exception will
be allowed for a student who has completed all graduation
requirements except for a maximum of two courses totaling no more
than 12 semester hours. Students completing requirements at the end
of summer or fall are encouraged to participate in the following
spring graduation exercises.
Degrees with Latin Academic Honors
Undergraduate degrees with Latin academic honors are awarded as
follows: cum laude for a cumulative grade-point average of 3.5 or
higher; magna cum laude for 3.7 or higher; and summa cum laude for
3.9 or higher. To be eligible for Latin academic honors, students
entering fall 1998 or thereafter must have completed 68 or more
semester hours in residence at Oglethorpe. Students entering prior
to fall 1998 must have completed 65 semester hours in residence at
Oglethorpe to be considered for Latin academic honors.
Transfer work is not included in the determination for Latin
Degrees with Honors Thesis
Please see the Honors Program in the
Educational Enrichment section.
Double Major Policy
A student may earn a double major subject to the following
- The student must meet all requirements of both majors.
- The student may count no more than three of the courses taken to
meet the major requirements of one of the fields toward meeting the
major requirements of the other field.
- The transcript will list both majors. In case both majors result
in the same degree, that degree will be awarded.
- In case the two majors result in different degrees, the student
will receive only one degree, that being the student's choice of the
two degree designations.
Earning a Second Add-On Major
Students who have been awarded an Oglethorpe baccalaureate degree
may return to earn a second major within that degree at the
University. Upon completion of the requirements, the second major
will be entered on the student's record and transcript. No diploma
will be awarded when the second major is within the degree already
awarded. The requirements are:
- Completion of an additional 32 semester hours of which a minimum
of 16 must be completed at Oglethorpe.
- Maintenance of a 2.0 or higher cumulative grade-point average.
- Completion of a major other than the major(s) completed at the
time the first degree was awarded, subject to the first two
conditions listed above under the Double Major Policy.
Earning a Second Baccalaureate Degree
Students who have completed a baccalaureate degree may be awarded a
second and different baccalaureate degree. Upon completion of the
requirements, the student's record and transcript will reflect the
conferring of a second degree and a diploma will be awarded.
For students who earned their first baccalaureate degree at
Oglethorpe, the same requirements listed above under Earning a
Second Add-On Major apply.
For students who have earned their first baccalaureate degree at
another institution, this degree is treated as transfer credit. Up
to a maximum of 80 semester hours may be accepted at Oglethorpe. The
requirements for the second degree are:
- Satisfaction of Oglethorpe core requirements.
- Completion of a minimum of 48 semester hours at Oglethorpe.
- Maintenance of a 2.0 or higher cumulative grade-point average.
- Completion of a major other than the major(s) completed at the
time the first degree was awarded.
All transfer policies stated in the section of this Bulletin
entitled Transfer Students and Transfer Policies apply.
For administrative and other official and extra-official purposes,
undergraduate students are classified according to the number of
semester hours successfully completed. Classification is as follows:
0 to 32 hours - freshman; 33 to 64 hours - sophomore; 65 to 96 hours
- junior; 97 hours and above - senior.
Normal Academic Load
Two semesters - fall and spring - constitute the regular
academic year, and two sessions are offered in the summer.
While courses of one to five semester hours credit are offered
each semester, a full-time academic program at Oglethorpe consists
of no less than three regular 4-semester hour courses each semester
or a minimum of 12 semester hours. Generally four courses are taken,
giving the student a total of 16-18 semester hours, with a maximum
of 18 hours allowed as part of the regular full-time program. This
includes any cross-registered courses.
Students may take up to four academic courses and one additional
1-hour course as part of a regular load without special permission,
even if the total hours exceed 18. An academic course is defined for
these purposes as a 4-hour course, a 5-hour laboratory science, or a
4-hour science lecture with accompanying 1-hour laboratory.
A student whose academic load exceeds 18 hours as a result of
taking five academic courses, an internship, or multiple additional
1-hour courses must obtain overload permission. Such overloads are
allowed for students with 1) junior standing and 2) a minimum
grade-point average of 3.5, unless the overload is due to internship
hours, otherwise a 3.0 grade-point average. A request form may be
obtained from the Registrar's Office and requires signed approval by
the student's advisor and the Provost and Senior Vice President.
During the summer a student will be permitted to take no more
than eight hours in any 5-week session (nine hours if one of the
courses is a 5-hour laboratory science course). Thus, a student will
be limited to a maximum of two 4-hour courses, plus one hour of
Applied Instruction in Music, in a 5-week session or to a load of
one 4-hour course and one 5-hour combination of course and
accompanying laboratory. Or, to a maximum of one 4-hour course in a
5-week session while simultaneously enrolled in a maximum of two
3-hour courses in an 8-week session. The student should be cautioned
that these maximum limits represent course loads that are
approximately 50 percent greater than the ceiling of 18 hours during
the regular academic year. Successful completion of such a load will
require a correspondingly greater effort on the part of the student.
In the Programs of Study section of this Bulletin, disciplines and
majors are listed alphabetically. Respective courses under each are
designated by a prefix that identifies the discipline and a
three-digit number. The first digit indicates the level of the
course: 1 = freshman level, 2 = sophomore level, 3 = junior level,
and 4 = senior level. (A 5 or 6 typically denotes a graduate-level
course.) Higher-level courses in a discipline are typically designed
to build upon the content of lower-level courses in that discipline
and other specified prerequisite courses.
The number of hours refers to the semester hours of college credit
per semester, which are earned by the successful completion of the
Access to Student Records
To comply with the Family Educational Rights and Privacy Act (FERPA)
of 1974, commonly called the Buckley Amendment, Oglethorpe
University informs students of their rights under this act in the
student handbook, The O Book. Three basic rights are covered by this
act: 1) The student's right to have access to personal records, 2)
the right of a hearing to challenge the content of a record, and 3)
the right to withhold or give consent for the release of identifying
directory data. Additional information may be obtained from The O
Book and from the Registrar.
Oglethorpe Honor Code
Persons who come to Oglethorpe University for work and study join a
community that is committed to high standards of academic honesty.
The Honor Code contains the responsibilities we accept by becoming
members of the community.
The students and faculty of Oglethorpe University expect each other
to be truthful in the academic endeavor they share. Faculty assume
students complete work honestly and act toward them in ways
consistent with that assumption.
Oglethorpe welcomes all who accept our principles
of honest behavior. We believe that this Code will enrich our years
at the University and allow us to begin practicing the honorable,
self-governed lives expected of society's leaders.
Students pledge that they have completed assignments honestly by
attaching the following statement to each test, paper, overnight
work, in-class essay, or other work designated by the professor:
I pledge that I have neither given nor received any
unauthorized aid on this assignment.
It will be the responsibility of the student to provide these
pledges by either attaching them on a separate sheet or typing them
as part of the assignment. The instructor also should remind the
class to sign the pledge. The pledge serves as an affirmation of the
student's and the instructor's belief in the principles of the Honor
Code. Assigned work should not be considered complete without the
Since it is assumed that students act according to their pledge,
faculty abstain from any practices whose purpose is to ascertain
that students have been dishonest unless there is a compelling
reason to believe that cheating has taken place. Instructors should
invite their own students to discuss with them actions or policies
that appear to be at variance with the assumption of honesty.
All credit courses offered by the University are covered by the
Honor Code, and all cases of suspected academic dishonesty will be
handled in accordance with its provisions. It is the
responsibility of faculty members to make clear how the Code applies
to specific courses and to follow its procedures. Alternative ways
of dealing with cases are not to be used. The Judicial Review Board
is the final arbiter in all disputes concerning the Honor Code. For a complete text of the Honor Code,
please see The O Book, the student handbook.