Minimum Standards for All Students
Students receiving financial
aid must make Satisfactory Academic Progress (SAP) toward the completion of
course requirements in a degree program. The Financial Aid Office will consider
students to be making satisfactory academic progress if they meet all of
the following criteria:
- Satisfactory Completion Ratio
Student must “satisfactory” complete at least 75% of the cumulative course
work attempted* at Oglethorpe University. Unsatisfactory grades
which count against the student’s progress are:
||If a “C” or better is required
||Withdrew failing for the major
||Grade Withdrawn/Freshman Forgiveness Policy
||Audit, if course is changed from
a credit course to audit course during the semester
||Failure by Absence
- Because withdrawn courses count as attempted credits,
excessive withdrawals, failures, and other non-completed grade
statuses can lead to completion rate problems.
- Academic Good Standing and Maximum Time Frames
Student must remain in “academic good standing” by
achieving the minimum cumulative grade
point average listed below:
No. of Hours Earned
Grade Point Average
Students must complete their program of study before
they have attempted more than 150 % of
the published number of required credits. For example, students enrolled in degree programs that
require 127 credits must complete all required courses by the
time they have attempted 190
*Attempted credits include credit courses, non-credit
developmental courses, transfer courses, incomplete grades,
withdraw, failed, and forgiven courses.
- Annual Review
Generally, the “Satisfactory Progress” requirements will be
reviewed at the completion of each spring semester. If the
student is not meeting these requirements, Oglethorpe University
will send a written notification to the student placing them on
“Financial Aid Probation” for the fall semester. The
student may continue to receive aid during this
probationary period, but will be encouraged to enroll in summer
session courses at Oglethorpe University in order to make up
Minimum Standards for Students on Probation
While students are on probation, they must complete all attempted
credits with grades of “C” or better and they must also only attempt
courses that are required to complete their program of study.
Students will be re-suspended if they receive any additional W
(withdraw), D, F, WF, FA, U, WX, NG, or I (Incomplete) grades.
Students whose SAP appeals are denied may be able to reestablish
eligibility by completing the courses at their own expense with
grades of “C” or better. After completing these requirements,
students may submit SAP appeals to request reinstatement of their
financial aid eligibility.
Satisfactory Academic Progress (SAP) Appeal Process
Suspended students may appeal for reinstatement of their
eligibility by completing a SAP Appeal form. Appeals MUST include
documentation of any extenuating circumstance, such as a doctor’s
statement verifying serious illness or injury.
If a student has attempted more than 150% of credits needed to
complete his/her program of study, he/she must meet with an advisor
before submitting his/her SAP Appeal, and must include a report from
his/her advisor with the appeal.
The SAP committee will review all completed appeals and determine
if the student’s circumstances warrant full reinstatement,
probationary reinstatement, or suspension. Students who are placed
on SAP probation may receive aid for their term of attendance, but
their progress will be reevaluated at the end of that term. If they
are not making progress, their financial aid will be suspended.
Students whose appeals are denied will be notified of the
decision within 5 working days.
Please submit your appeal immediately and we will reply with a
decision as soon as possible.
We cannot offer you any aid until your appeal is approved. If
you want to receive an appeal decision before your classes start,
you must submit your appeal at least 15 business days before your
classes start. If your classes have already started and you were
expecting financial aid funds to pay your tuition bill, you must
make other arrangements to pay for the semester. If your appeal is
approved after the semester has begun, we may be able to
retroactively pay financial aid for the entire semester.