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- Files saved to network storage are backed up to tape on the
following schedule:
a. All files are backed up over the weekend
b. Any files that have changed since the prior weekend are backed
up nightly
- These backup tapes are retained for 8 weeks and then erased,
recycled, or otherwise destroyed. This means that any file deleted
from network storage will be unrecoverable after 8 weeks.
- When an employee leaves the University, files associated with
that former employee's computer account will normally be retained
for 4 weeks and then will be deleted. The former employee's
supervisor will be notified before any files are deleted. Further,
the former employee's supervisor may request an extension to the
retention period, in writing, prior to the 4 weeks after the
employee has left the University.
- Data that is maintained on the University Administrative
Computing System (Datatel Colleague or Benefactor) is permanently
retained at the discretion of the department/division for their
area of accountability. Data administrators are responsible for
the accuracy, completeness and retention of data files in their
areas.
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