The Disciplinary Process
All students who are alleged to have violated a residence hall
policy or University policy as stated in The O Book will be
afforded the following process:
- A responsible student, faculty, or staff member will complete
an incident report.
- The report will then be referred to a judicial officer for
- A judicial officer decides which of two actions to take and
notifies the student(s) involved in the incident.
- For minor residence hall policy infractions an incident may
be resolved through an informal meeting with a Head Resident or
the Director for Residential Services. He/she may impose
appropriate sanctions for the violation which has occurred. If the
student believes that the sanction is inappropriate, he/ she may
appeal the decision to the Director of Residence Life. The
decision of the Director will be final.
- For major infractions, the judicial officer will investigate
the case for formal adjudication. The judicial officer will decide
if there is sufficient evidence to warrant a hearing. If
insufficient evidence exists, the case is dismissed. If the
officer determines that there is sufficient evidence to warrant a
hearing, the Student Affairs Office notifies the student whom
receives the option of having an administrative hearing or a
judicial board hearing. Administrative hearings will be heard by
the judicial officer or a designee. Judicial Board hearings will
be heard by the Judiciary Review Board which is comprised of a
panel of five students and the judicial officer or a designee. The
judicial officer or representative does not have voting authority.
- The Judicial Officer schedules a hearing and the Judicial
Review Board or a judicial officer determines if the student is in
violation of University policy. If the student acknowledges
responsibility for the alleged misconduct or is found responsible,
a sanction will be imposed by the adjudicating body involved in
the case. The Dean of Students will automatically review cases
that result in the recommendation of suspension or expulsion.
- A student found in violation of University policy has the right
to appeal the decision to the Dean of Students. The appeal must be
made in writing within three business days of the decision
rendered by the Judicial Review Board or a judicial officer.
- Students who fail to appear for their scheduled hearing and do
not provide prior notice of their inability to make the hearing
forfeit their right to have the hearing. At that time the
adjudicating body will make a decision in their absence based on
the information and evidence that has been provided to them.
- Students who fail to complete or comply with their sanctions as
specified by the Judicial Review Board or judicial officer may
face further disciplinary action. Students who face second
offenses or multiple violations of policy face increasingly more
severe disciplinary action.
- The decision of the Dean of Students is final, except that the
student may appeal a case to the President if it is shown that the
student's right to fundamental fairness provided by the
University's disciplinary process has been violated. Also, an
appeal is automatic whenever the student receives disciplinary
expulsion. Appeals must be made in writing to the President of
Oglethorpe University within three days after a verdict. The
appeal must state the alleged violation of the student's right to
- Student organizations will be subject to a similar disciplinary
process as that outlined for individuals that is described in the
"Discipline of Student Organizations" section of this book.
Verbal Warning - a spoken statement that the accused student's
actions violated University policy.