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Family Educational Rights and Privacy Act (FERPA)
To comply with the Family Educational Rights and Privacy Act of 1974, commonly called the Buckley Amendment, the administration of Oglethorpe University informs the students of their rights under this act. The law affords students rights of access to educational records and protects students from the release and disclosure of those records to third parties. Educational records are those records, files and other materials that contain information directly related to a student's academic progress, financial status, medical condition, etc., and are maintained by the university or a party acting on behalf of the university.

Educational Records
Educational records are defined as those records created to assist the offices of academic divisions, admission, business, evening degree program, financial aid, president, provost, registrar, campus life and institutional research in their support of basic institutional objectives and any records identified by student name that contain personally identifiable information in any medium.

Educational records, with the exception of those designated as directory information (described below), may not be released without the written consent of the student to any individual, agency or organization other than the following authorized personnel or situations:

  1. parents, if student is a dependent as defined by Section 152 of the Internal Revenue Code of 1954;
  2. Oglethorpe University faculty and staff who have an educational interest in the student;
  3. officials of other schools in which the student seeks to enroll (transcripts);
  4. certain government agencies specified in the legislation;
  5. an accrediting agency in carrying out its function;
  6. in emergency situations where the health or safety of the student or others is involved;
  7. educational surveys where individual identification is withheld;
  8. in response to a judicial order;
  9. in a campus directory after the student has deletion options;
  10. in connection with financial aid.

A student may request, in writing, an opportunity to review the official educational records maintained by the university. Educational records excluded from student access are:

  1. confidential letters and statements of recommendation which were placed in the record before January 1, 1975;
  2. medical and psychological information;
  3. private notes and procedural matters retained by the maker or substitutes;
  4. financial records of parents or guardian.

Students may challenge any data in their educational record that is considered to be inaccurate or misleading. The student must submit the challenge in writing as stated below.

For more information about educational records maintained by the university, please contact the registrar.

Studentís Written Consent to Release Educational Records
Written consent by the student to release educational records to a third party must specify the records to be released and the recipient of such records. Request forms for the release of appropriate records are available in each office containing educational records.

Notification of Parents
Parents may obtain non-directory information (grades, GPA, etc.) only at the discretion of the institution and after it has been determined that their child is legally their dependent. Oglethorpe University recognizes the importance of support and interest of parents and families of students in all areas of the college program. Students are encouraged to share information about their experience and programs with their families. In keeping with that philosophy, it is not Oglethorpe Universityís policy to disclose non-directory information based solely on dependent status. Parents may also acquire non-directory information by obtaining and presenting a signed consent from their child.

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