Students are encouraged to meet with an advisor for academic
advising as needed. Appointments can be scheduled for morning,
afternoon and early evening. Assistance with degree planning and
selection of courses is available to all degree seeking and special
status students. Students with questions or concerns about
coursework, faculty, policy, or other academic issues, may contact
the evening degree program office for an appointment.
All evening degree program students may select courses in consultation
with an advisor. Registration deadlines are published in the
evening degree program schedule of classes each semester. Students are
responsible for submitting paperwork for all registration
procedures, including drop/add forms and withdrawal forms, by the
published deadlines. Students are encouraged to register early to
ensure optimum course selection. Students may register for two
sessions at a time. The following sessions must be registered
- Session 1 & 2 (Fall)
- Session 3 & 4 (Spring)
- Session 5 & 6 (Summer)
Students anticipating the need for financial aid must
register for two sessions at a time to meet federal regulations.
Contact the Financial
Aid Office for assistance.
Final examinations are administered the last night of class. Final
papers and other course requirements are due at that time unless
otherwise stated in the course syllabus.
The first day of class is imperative for a good start to a
successful session. Students who do not attend the first scheduled
day of class will be considered "no shows" unless they contact the
instructor on or before the first day of the course. If a student
does not attend the first scheduled day of class, he or she will be
responsible for either dropping the course or withdrawing from the
Regular attendance at class sessions, laboratories, and
examinations is an obligation which all students are expected to
fulfill. Faculty members set attendance policies in their course
Letter grades are submitted by faculty members at the end of each
session. These grades become part of the studentís official record.
Once entered, a grade may not be changed except by means of an
officially executed Change of Grade form. Nonincomplete grades may
not be challenged or changed after the end of the next session in
which the grade in question was earned. Grade appeal procedures are
located on this page.
A studentís cumulative grade-point average (GPA) is calculated
by dividing the number of semester hours of work the student has
attempted at Oglethorpe into the total number of quality points
||59 and below
||Failure: Excessive Absences*
||70 or higher
||Audit (no credit)
Notes: * ĖGrade has same effect as an "F" on the GPA. ** Ė
Grade has no effect on the GPA; no credit awarded. *** Ė Grade has
same effect as an "F" on the GPA. If a student is unable to complete
the work for a course on time for reasons of health, family tragedy,
or other circumstances the instructor deems appropriate, the grade
"I" may be assigned. If the student completes and submits the work
to the instructor within thirty days of exams (of the session in
question), the instructor will evaluate the work and turn in a
revised grade. Any "I" not changed by the professor within
forty-five days of the last day of exams (of the session in
question) will automatically be changed to a grade of "F". **** Ė
Grade has no effect on the GPA; credit is awarded. Only work
completed at Oglethorpe is reflected in the Oglethorpe GPA.
Undergraduate students who entered Oglethorpe prior to Fall 1992
will be graded without the plus/minus system as follows:
59 and Below
After 30 semester hours are earned at Oglethorpe a student in good
academic standing may register to take two courses on a
Satisfactory/Unsatisfactory basis. These courses cannot be taken in
the same session and cannot be used to satisfy general education
requirements or the studentís major or minor. The student must
register for the Satisfactory/Unsatisfactory designation by the end
of the Drop/ Add period after which the Satisfactory/Unsatisfactory
designation cannot be changed. Satisfactory is defined as a "C-" or
The university considers instructors to be professional evaluators
of the studentís academic performance, and expects them to assign
grades fairly, without inconsistency or capriciousness. Whenever
possible, students are urged to seek informal resolution with the
If a student believes that a course grade has been assigned in a
capricious or inconsistent manner, and informal discussion with the
instructor does not resolve the dispute to the studentís
satisfaction, the student may appeal the grade through the process
- The student submits a written appeal to the instructor, within
14 days after the posting of the final grade, clearly stating the
reasons he or she believes the grade was assigned in a capricious or
- Within 14 days of receiving the written appeal, the instructor
either changes the grade and so notifies the student, or responds to
the student in writing, explaining why the extant grade is
- If the student is not satisfied with the explanation, he or
she submits copies of the original appeal, the instructors response
and one letter of explanation to state his or her reasons that the
grade was assigned in a capricious or inconsistent manner. This
information is submitted to the Evening Degree Program Director
within 10 days of receiving the instructors written response.
- Within 7 working days, the Evening Degree Program Director will
request the instructor submit one letter of explanation to the
Evening Degree Program Director stating why the studentís grade has
not been assigned in a capricious or inconsistent manner.
- The Evening Degree Program Director convenes and serves as
chair of a ruling committee. The ruling committee will review the
letters submitted by the student and the instructor. After reviewing
the letters submitted, the ruling committee may request additional
information before rendering a decision. The ruling committee is
comprised of the Evening Degree Program Director, the Faculty
Coordinator, and an instructor in an appropriate discipline.
- If the ruling committee rules in favor of the instructor,
written notification is given both to the instructor and to the
student, and no further appeal is possible. If the committee rules
in favor of the student, the chair advises the instructor to
reconsider the grade. If the instructor refuses to change the grade,
the ruling committee may submit a written recommendation for a grade
change to the Provost, whose decision will be final and based upon a
review of the materials that have been submitted and the process
that has been followed.
- The entire process must be concluded by the end of the subsequent
Normal Academic Load
The class schedule is accelerated to facilitate degree completion.
The school year is divided into six eight-week sessions. Course
offerings are planned and scheduled with the assumption that most
students will take two courses per session. Each class meets 2 hours
and 15 minutes, two evenings per week. Some Saturday classes are
also available. Students may register for two courses per session
which constitutes full-time status.
If a student intends to pursue more than two courses per session the
approval of the Evening Degree Program Director is required.
If a student is unable to complete the work for a course on time for
reasons of health, family tragedy, or other circumstances the
instructor deems appropriate, the grade "I" may be assigned. If the
student completes and submits the work to the instructor within
thirty days of the last day of exams (of the session in question),
the instructor will evaluate the work and turn in a revised grade.
Any "I" not changed by the professor within forty-five days of the
last day of exams (of the session in question) will automatically be
changed to a grade of "F". The grade of "I" has the same effect as a
grade of "F" on a studentís grade point average.
Regularly admitted Oglethorpe students may register for courses on
an "audit" basis. A student who audits a course may attend for
enrichment but will not be required to take examinations or complete
other course requirements. In order to audit a course, an admitted
student must request an Audit form from the evening degree program office and submit it to the instructor for approval. If the class is
not closed, the instructor may accept the student as an audit by
returning the signed form to the evening degree program office. The
designation given for a class taken on an audit basis is "AU," and
no credits or quality points are earned.
Students may register to take courses on an audit basis only during
normal drop/ add periods. The fees for auditing courses are
published by the Business Office.
Students who earn a semester grade-point average of 3.5 or higher
carrying 12 semester hours or more during the fall, spring and
summer semester are placed on the Deanís Academic Honors List.
To earn a evening degree program baccalaureate degree, the
following requirements must be met:
- Completion of a minimum of 120 semester hours of course credit
with an Oglethorpe cumulative grade-point average of 2.0 or
higher. A minimum of 60 semester hours must be earned through
coursework at Oglethorpe.
- The maximum total number of semester hours that may be
transferred into Oglethorpe is 60 semester hours. A minimum of 60
semester hours must be earned through coursework at Oglethorpe to
satisfy the residency requirement for an Oglethorpe degree to be
awarded. Prior to graduation, students must be in residence during
their final two sessions.
- Completion of the general education distribution requirements.
- Completion of major field requirements, with at least 15
semester hours in the major taken at Oglethorpe.
- Submission of an application for graduation to the Registrarís
Office by mid-October prior to completion of degree requirements
the following December, May, or August.
- Satisfaction of all financial and other obligations to the
University and payment of a degree completion fee.
- Formal approval from the evening degree program office for graduation.
Graduation exercises are held once a year at the close of session 4
in May. Diplomas are awarded at the close of May commencement. To be
eligible to participate in May graduation exercises, a student must
have fulfilled all degree requirements prior to May commencement.
Students completing requirements at the end of summer and fall are
encouraged to participate in the following spring graduation
Good Standing, Probation and Academic Dismissal
To be in good standing students must achieve the cumulative
grade-point averages specified below in relation to the number of
semester hours they have completed.
Cumulative GPA Required
for Good Standing
65 and above
Students who fail to achieve good standing are placed on probation.
Students who do not achieve good standing for two consecutive
sessions are subject to dismissal from the University for academic
New students, freshmen, or transfer students who fail all courses
during their first two sessions at Oglethorpe are subject to
dismissal, unless the student received a "W" in all courses or had
to withdraw from all courses for medical reasons.
Students who have been dismissed for academic reasons may be
readmitted after an absence of one session upon petition to the
Provost. Students readmitted by petition must achieve good standing
by the end of their second session as readmitted students or be
subject to permanent dismissal.
Degrees With Latin Academic Honors
Undergraduate degrees with Latin academic honors are awarded as
follows: cum laude for a cumulative grade-point average of 3.5 or
higher; magna cum laude for 3.7 or higher; and summa cum laude for
3.9 or higher. Transfer work is not included in the determination
for Latin academic honors.
Double Major Policy
A student may earn a double major subject to the following
- The student must meet all requirements of both majors.
- The student may count no more than four of the courses taken
to meet the major requirements of one of the fields toward meeting
the major requirements of the other field.
- The transcript will list both majors. In case both majors
result in the same degree, that degree will be awarded.
- In case the two majors result in different degrees, the
student will receive only one degree, that being the studentsí
choice of the two degree designations.
Earning a Second Add-On Major Policy
Students who have been awarded an Oglethorpe baccalaureate degree may
return to earn a second major within that degree at the University.
Upon completion of the requirements, the second major will be
entered on the studentís record and transcript. No diploma will be
awarded when the second major is within the degree already awarded.
The requirements are:
- Completion of an additional 30 semester hours of which a
minimum of 15 must be completed at Oglethorpe.
- Maintenance of a 2.0 of higher cumulative grade-point
- Completion of a major other than the major(s) completed at the
time the first degree was awarded, subject to the first two
conditions listed above under the Double Major Policy.
Earning a Second Baccalaureate Degree
Students who have completed a baccalaureate degree may be awarded a
second and different baccalaureate degree. Upon completion of the
requirements, the studentís record and transcript will reflect the
conferring of a second degree and a diploma will be awarded.
For students who have earned their first baccalaureate degree at
Oglethorpe, the same requirements listed above under Earning a
Second Add-On Major Apply.
For students who have earned their first baccalaureate degree at
another institution, this degree is treated as transfer credit. Up
to a maximum of 60 semester hours may be accepted at Oglethorpe. The
requirements for the second degree are:
- Satisfaction of Oglethorpe General Education requirements.
- Completion of a minimum of 60 semester hours at Oglethorpe.
- Maintenance of a 2.0 or higher cumulative grade-point average.
- Completion of a major other than the major(s) completed at the
time the first degree was awarded.
All transfer policies stated in the section of this Bulletin
entitled Transfer Students and Transfer Policies apply.
For administrative and other official purposes, undergraduate
students are classified according to the number of semester hours
successfully completed. Classification is as follows: 0 to 30 hours
Ė freshman; 31 to 60 hours Ė sophomore; 61 to 90 hours Ė junior; 91
hours and above Ė senior.
Evening Degree Program Students Seeking Transient Status
Evening degree program students may pursue classes at another accredited
institution with the approval of his or her advisor and the
Registrar. Failure to obtain this approval may result in the denial
of credit. Students must be in good academic and financial standing
with Oglethorpe University. Transient request forms are available in
the evening degree program office.
In the Evening
Degree Program Academic section of this website, disciplines and
majors are listed. Respective courses under each are
designated by a prefix that identifies the discipline and a
four-digit number. The first digit indicates the level of the
course: 1 = freshman level, 2 = sophomore level, 3 = junior level,
and 4 = senior level. (A 5 or 6 typically denote a graduate-level
course.) Higher-level courses in a discipline are typically designed
to build upon the content of lower level courses in that discipline
and other specified prerequisite courses.
The number of hours refers to the semester hours of credit
per semester, which are earned by the successful completion of the
Withdrawal From a Course
From the conclusion of the Drop/Add period through mid-session, the
grade "W" or "WF" is assigned at the instructorís discretion to a
student who withdraws from a course and turns in a properly executed
withdrawal form at the evening degree program office. After the
withdrawal period the grade "WF" is assigned. Only in the case of
prolonged illness (a physicianís letter must be submitted directly
to the evening degree program office) or withdrawal from the University
will a "W" be assigned.
Withdrawal From the University
Students who wish to withdraw from the University during a session
are required to complete the appropriate form, which is available at
the evening degree program office. The grade "W" or "WF" will be
assigned for courses in progress, depending upon the studentís
academic progress in those courses.
Repetition of Courses
Courses may be repeated only if an unsatisfactory grade ("D," "F," "FA,"
or "WF") was received in the course. When a course is
repeated, both grades are calculated into the studentís grade-point
average, but no additional semester hours of credit are earned.
For courses completed prior to 1984, consult the Registrar for
Access to Student Records/ Release of Information
To comply with the Family Educational Rights and Privacy Act of
1974, commonly called the Buckley Amendment, Oglethorpe University
informs students of their rights under this act in the student
handbook, The O Book. Three basic rights are covered by this act:
(1) The studentís right to have access to personal records, (2) the
right of a hearing to challenge the content of a record, and (3) the
right to give consent for the release of identifying data.
Additional information may be obtained from The O Book and from the
Oglethorpe Honor Code
Persons who come to Oglethorpe University for work and study join a
community that is committed to high standards of academic honesty.
The Honor Code contains the responsibilities we accept by becoming
members of the community.
The students and faculty of Oglethorpe University expect each other
to be truthful in the academic endeavor they share. Faculty assume
students complete work honestly and act toward them in ways
consistent with that assumption.
Oglethorpe welcomes all admitted students who accept our principles
of honest behavior. We believe that this Code will enrich our years
at the University and allow us to begin practicing the honorable,
self-governed lives expected of societyís leaders.
Students pledge that they have completed assignments honestly by
attaching the following statement to each test, paper, overnight
work, in-class essay, or other work designated by professors:
I pledge that I have neither given nor received any unauthorized aid
on this assignment. Signed _____________________________
It will be the responsibility of the student to provide these
pledges by either attaching them on a separate sheet or typing them
as part of the assignment. The instructor also should remind the
class to sign the pledge. The pledge serves as an affirmation of the
studentís and the instructorís belief in the principles of the honor
code. Assigned work should not be considered complete without the
Since it is assumed that students act according to their pledge,
faculty abstain from any practices whose purpose is to ascertain
that students have been dishonest unless there is a compelling
reason to believe that cheating has taken place. Instructors should
invite their own students to discuss with them actions or policies
that appear to be at variance with the assumption of honesty.
All credit courses offered by the University are covered by the
Honor Code, and all cases of suspected academic dishonesty will be
handled in accordance with its provisions. It is the responsibility
of faculty members to make clear how the Code applies to specific
courses and to follow its procedures. The Oglethorpe University
Judicial Review Board serves as the final arbiter in all disputes
concerning the Honor Code. For complete text of the Honor Code,
please see The O Book, the student handbook.